If you find yourself regularly performing a particular task, such as forwarding an incoming email to a colleague or inviting a group of recipients to a meeting, then Quick Steps can save you time. Tip #4: Automate Recurring Tasks with Quick Steps Right-click and select “Rename Folder” to give it a convenient name. Your new search folder appears in the folders pane at the left-hand side of the Outlook window click on it to see messages meeting your selected conditions. Choose from a variety of templates (email from specific people, mail marked as important, etc.) or set up your own criteria using the “Create a custom Search Folder” option. Go to the “Folder” tab and right-click on “Search Folder” to create one. However, for frequently searched terms, you can simplify the job with a “Search” folder. You can always search the current folder by typing words or phrases into the search field, which is found above the message list. Tip #3: Create a Folder for Common Searches Visit the “Drafts” folder and click “Cancel Send.” Then you can recreate the message and send it on a new date or time. You can also update the date and time or delete the message altogether before it gets sent. If you’re using POP or IMAP, you’ll have to leave the application open until the specified sending time has passed. If you’re using an Exchange server, you can now close Outlook.In the popup frame, choose the date and time you’d like the recipient to receive the email, and then click “Close” or “Send” depending on your Outlook version and OS.Click on “Delay Delivery” or select the small arrow icon in the “ Send” box, depending on your Outlook version and OS.Get everything ready to send as you normally would. Write your email and add your recipient.If you have some news or messages that you don’t want to share immediately, Outlook lets you defer delivery until a specified time. Tip #2: Write a Message to Deliver at a Future Time
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